Build intranet portals with SharePoint

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25 mei, 2023

In today’s digital workplace, organizations rely on efficient communication, collaboration and information sharing. SharePoint, a robust platform from Microsoft, provides the perfect solution for building powerful intranet portals. In this blog post, we explore the essential steps and best practices for creating feature-rich intranet portals with SharePoint.

Gather planning and requirements

Building a successful intranet portal starts with careful planning and requirements gathering. Identify the goals and objectives of your intranet, understand user needs and define the key features and functionalities required. Consider factors such as content organisation, user access, branding, integration with other systems and scalability. A well-defined plan provides a solid foundation for your intranet portal project.

Designing the information architecture

The information architecture of your intranet portal is critical to effective content organization and navigation. Create a logical structure by defining site collections, subsites, and document libraries that align with your organization’s departments, teams, and projects. Use SharePoint’s hierarchical structure to ensure a clear and intuitive user experience. Consider including metadata and content types to improve searchability and facilitate content management.

Customize the look and feel

Branding plays a vital role in providing a consistent and engaging user experience. SharePoint offers extensive customization options to match the look and feel of the intranet portal to your organization’s brand identity. Use SharePoint’s theme engine to apply custom colors, logos, and fonts. Leverage master pages, page layouts, and site templates to ensure a cohesive design across all intranet pages, providing a professional and branded interface.

Configure security and permissions

Securing sensitive information and managing user access is critical in any intranet portal. Use SharePoint’s robust security features to define user roles and permissions. Implement permission inheritance and fine-grained permissions to ensure proper access control at different levels. Consider using SharePoint groups for easier permission management. Regularly review and review security settings to maintain the integrity and confidentiality of your intranet portal.

Using SharePoint web parts

SharePoint Web Parts allow you to add dynamic and interactive components to your intranet pages. Use web parts such as news feeds, document libraries, calendars, to-do lists, and announcements to provide rich content and functionality. Customize web parts by configuring properties and settings to meet specific requirements. Leverage web part connections to establish relationships and create interactive experiences within your intranet portal.

Business process integration with workflows

Automating business processes within your intranet portal streamlines operations and improves productivity. SharePoint offers powerful workflow capabilities through SharePoint Designer or Microsoft Power Automate. Design and implement workflows to automate approval processes, document review cycles, and task assignments. Integrate with other systems and services to improve collaboration and information flow within your organization.

Ensuring user adoption and engagement

A successful intranet portal depends on user adoption and engagement. Implement strategies to encourage users to effectively embrace and use the portal. Provide extensive training and support to educate users about the features and benefits of the portal. Regularly communicate updates, news and relevant information through the portal to keep users engaged. Ask for feedback and continuously improve the user experience based on user input.

An overview of the available Sharepoint licenses can be found here.